Depending on your goods, conditions of sale and countries of import and export, other documents may be required, such as a cashier`s check or ATA Carnet, a document used for temporary export. There are four main documents commonly used in the international transport of goods. What are they and why are they needed? Yes, each delivery note has its specific format that must be completed. It is one of the most important documents in the shipping industry. This is a contract of carriage between the carrier and the shipper. It sets the conditions of carriage and serves as the receipt of goods and proof of ownership. It is used as an inspection document for goods received. The commercial invoice is one of the most important documents when shipping your ocean freight. This is the invoice issued by the seller (exporter) to the buyer (importer). It is required in customs clearance.

Your shipping documents ensure that your freight shipment arrives at the right place at the right time and is processed correctly. It also protects you from liability and loss and avoids unnecessary delays in your shipment. Here`s what you need to know about some of the most common shipping documents. When shipping to and from China, keep in mind that China`s customs procedures are strict. Find out what shipping documents you need to prepare. Transit documents and declaration forms, duly signed by customs, must be presented within 21 days of the date of export by the exporter. Shipping documents are forms that accompany a referred shipment on the day of shipment. Once you`re ready, it`s important to get the right shipping documents to export abroad first. Make sure you have all the necessary information to fill out each form as accurately as possible.

Even small discrepancies between documents can cause delays in your shipment. Careful preparation in advance will ensure that your international shipment goes as smoothly as possible. The exporter and the carrier and/or shipper are solely responsible for the shipping documents. The packing list is another important shipping document in the international transport of sea freight. This is a detailed overview of the cargo mentioned on the commercial invoice above. It also contains information on how the shipment was packed and the marks and numbers noted on the outside of the shipping boxes. There will be two processes that will require shipping documents in an entire international trade process. One of them is the export process at the port of loading or airport, the other is the process of importing at the port or airport of destination. Some of the most common mistakes to avoid when handling shipping documents are listed below. These mistakes often lead to terrible consequences – which are also mentioned alongside mistakes. Thus, shipping documents are the forms, certificates and records necessary to receive the delivered products, or these are required to pass customs clearance. Why it`s important: International shipping carries certain risks for exporters, so an insurance policy is crucial to avoid monetary losses.

Landing at the destination airport is a receipt of goods for the carrier and is therefore a non-negotiable shipping document. Export and import must keep all records of shipping documents in both the original and in the copy, as any problems arising in the future will be dealt with based on the information on these shipping documents. The dangerous goods must be clearly identified both on the packaging and on the means of transport used. Consignors dealing with dangerous goods must complete a transit declaration form detailing exactly what will be shipped, what hazard class is specific, how they are to be packaged and stored, and what precautions must be taken during transport. They are also responsible for ensuring proper labelling with appropriate dangerous goods labels and signs that allow clear visual identification of the hazard class to which the goods belong. The design and dimensions of labels and signs are regulated by the U.S. Department of Transportation and other agencies. If you`re new to freight shipping, the paperwork can seem daunting.

However, for shippers, it is crucial that your shipping documents are accurate. Below are 10 types of shipping documents you need for international shipping and why they`re important In fact, freight invoices are similar to other professional services invoices your business may collect. While they may seem less important during the freight shipping process, they need to be kept long-term. Since PartnerShip automatically verifies all of our customers` freight invoices, we have been able to avoid many instances where human error or carrier error would have resulted in incorrect charges on your freight list. PartnerShip customers can easily access copies of their freight invoices online The bill of lading is a means of declaring the cargo to customs. It is also provided to the customs broker to assist in preparing release and accounting documents for customs. It guarantees that a proper declaration has been made to customs and is used to verify the number of pieces, weight, description of goods and date of collection or export. In Canada, bills of lading are enforced by the Bill of Lading Act.

Why it matters: A BOL is the most important shipping document in international transportation and should be included regardless of the mode of transport. It is important to understand all the detailed information to ensure that shipments are received legally. Need help deciding how to prepare your shipment for domestic or international shipping? Pantero offers a wide selection of boxes, packaging materials and options for palletizing and grouping your shipments.